The email arrives — documents are identified, renamed to your standard and filed into your folders, the case is created, and a request for whatever the client failed to send is ready to go.
Before proposing anything, we walked through a day in the declaration department step by step — together with the people who work there. Here is what happens every single day.
Not one of these items requires judgement. This is file shuffling that eats hours, done by a person only because nobody else does it for them. We take exactly this part — decisions, signature and liability stay with you.
An email from the client, by mail or messenger, all attachments jumbled together.
after processing by the AI system
The client sent an email — from there, no manual work:
📁 Client 📁 Vehicle 📁 Contracts 📁 Customs
Documents identified, renamed to your standard, converted to the required size and format.
One-page inventoryWhat was received and what was assembled from it · which documents are missing · what is unreadable and must be re-sent · where two documents disagree.
A ready request to the clientAn email listing what is missing plus clarifying questions — just send it, no rewriting.
Case in your CRM (1C)Data carried over from the email and attachments.
Decisions stay with your employee: they check and approve what is prepared.
This shows the format of the work. We do not publish real client documents.
This is not a one-off manual service — this is how the system runs on your side once installed:
This is a limit, not a disclaimer. Liability for what is filed stays exactly where it was — with you.
We do not ask for documents containing personal data. Passports, residence records and the like are not needed for this work.
Anything else you send we keep for the duration of the talks, and no longer than 30 days. Ask us to delete it sooner and we delete it the same day and confirm in writing.
DELTA AI Solution. We build working systems that take mechanical document work off people. We do not consult and we do not write strategies.
The system reads the drawing, pulls out dimensions and calculates what an estimator does by hand.
What used to take a week takes a day.
A live service for patients: it reads the form and explains in plain language what it says.
People use it with no training at all — so the interface survives an unprepared user.
Staff record transactions and pull reports straight from the chat, with no spreadsheets.
Over 10,000 transactions, about ten people using it daily.
We opened the customs line separately: it has its own way of working, and we are learning it alongside the people who live in it. Here a stream of other people's documents lands every day, and it is sorted by hand.
The line is run by our engineering team — they are who you will be talking to.
You send a document pack from a made-up client — real documents are not needed — and watch us process it and file everything into place.
Nothing: no real documents, no fee, no obligations.
We install the system on your side and configure it to your own conventions. From then on it runs by itself, and your employee checks and approves.
On your hardware or on ours — decided together, according to your security requirements.
We do not stop at sorting client documents. Tell us where else time leaks, and we will look into it and propose a fix.
With a conversation about what hurts, not with selling you the next module.
We configure the system to your way of working, not to an average one. Early clients get more of our attention than later ones ever will: we go through the process personally.
You describe how you take in client documents, we tell you which parts can be lifted off. The project lead answers.
Telegram and WhatsApp icons below — write to either.
Assemble the pack the way a client would send it, and see what we return.
Returned within two working days. Free of charge.
If it is written down anywhere, send it as it is, along with your folder structure.
We will show how the system runs on your own standard.